Introduction
Welcome to Smart Notes AI ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application Smart Notes AI (the "App").
By using the App, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the App.
Information We Collect
We may collect the following types of information:
Account Information
- Email address — used for account creation and authentication
- Display name — used to personalize your experience
- Profile picture — obtained through Google Sign-In (if applicable)
User-Generated Content
- Notes and text content — created and stored within the App
- Categories and tags — used to organize your notes
- Audio recordings — when using voice-to-text features
Usage Data
- AI feature usage — to manage your quota and improve our services
- App preferences — such as theme settings
How We Use Your Information
We use the collected information for the following purposes:
- To create and manage your user account
- To provide, maintain, and improve the App's functionality
- To enable AI-powered features such as text summarization, translation, and voice-to-text conversion
- To sync your notes and data across sessions
- To manage subscription tiers and usage quotas
- To send important service-related communications (e.g., password reset emails)
- To detect, prevent, and address technical issues
Google Sign-In
Our App offers Google Sign-In as an authentication option. When you sign in with Google, we receive access to your basic profile information (name, email, and profile picture) as authorized by your Google account settings.
We only request the minimum scopes necessary: email and profile. We do not access your Google contacts, calendar, drive, or any other Google services.
Data Storage & Security
Your data is stored on secure servers powered by PocketBase. We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
- All data transmissions are encrypted using HTTPS/TLS
- Passwords are securely hashed and never stored in plain text
- Access to user data is restricted to authenticated users only
- We perform regular security assessments of our infrastructure
Third-Party Services
The App may use the following third-party services:
- Google OAuth 2.0 — for authentication purposes
- AI/LLM Services — for text summarization, translation, and voice-to-text processing. Text content sent to AI services is processed in real-time and is not permanently stored by these providers.
- SMTP Email Service — for sending OTP codes and password reset emails
Each third-party service operates under its own privacy policy. We encourage you to review their respective policies.
Data Sharing & Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- With your explicit consent
- To comply with legal obligations or respond to lawful requests
- To protect the rights, property, or safety of our users and the public
- In connection with a merger, acquisition, or sale of assets (with prior notice)
Your Rights
You have the following rights regarding your personal data:
- Access — You can view your personal information within the App
- Correction — You can update your profile information at any time
- Deletion — You can request deletion of your account and associated data by contacting us
- Export — You can request a copy of your data
Children's Privacy
Our App is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal data from a child under 13, we will take steps to delete that information promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" above. You are advised to review this Privacy Policy periodically for any changes.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
Email: ahmadnoviandz05@gmail.com